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PROJECT CONSULT Dr. Ulrich Kampffmeyer
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Archived old Web Site - Privacy declaration, addresses and links to external web sites may be invalid - Please visit www.PROJECT-CONSULT.com | | | | | | | |  | | Conclusions of the European DLM-Forum 2002
@ccess & Preservation of Electronic Information:
best practices and solutions
Barcelona, May, 6th-8th, 2002
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| | | | | The successful DLM-Forum 2002* confirmed its role as the leading event for archivists, records and information managers of the European public sector. Since the mid 1990’s the DLM-Forum has evolved as a platform for multi-disciplinary cooperation between archivists, public administration, research and the ICT industry, with a view to identifying and promoting best practices and concrete solutions. This 3rd DLM-Forum extended the participating community and thereby enriched the exchange of information and expertise on electronic document and records management. This event brought a new quality of partnership, in particular with the ICT industry. The Forum also launched the European DLM-network initiative. The acronym DLM was newly interpreted as “Document Lifecycle Management” to reflect the broadened scope of this initiative.
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| | ICT industry brings forward best practice solutions for electronic document and records management
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| | The Message to Industry of the DLM-Forum 1999 asked for support and advice on how to handle the challenge of document and information management in the digital age. The ICT industry gave a positive answer (INSAR, European Archives News, nr. 8; www.dlmforum.eu.org) and provided a first series of six Industry White Papers about the following topics of interest:
1. Capture, Indexing & Auto-Categorization
2. Conversion & Document Formats
3. Content Management
4. Access & Protection
5. Availability & Preservation
6. Education, Training & Operation
In the preface to these Industry White Papers, Erkki Liikanen, European Commissioner for Enterprise and the Information Society, states: “The importance of providing public access and long term preservation of electronic information is seen as a crucial requirement to preserve the memory of the information society as well as improving business processes for more effective government”. The content of the Industry White Papers was enhanced with the experiences of end-users given in presentations at the conference and shown in the exhibition.
The DLM-Forum welcomes the initiative by the ICT industry to continue with further events, seminars, additional publications and guidelines. The DLM-Forum underlines the necessity of a joint effort to deliver solutions.
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| | The European Model Requirements (MoReq) – an emerging standard
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| | The MoReq specification on model requirements and meta-data is now positioned to make key contributions to effective electronic records management. They are already used in several European countries for tenders and implementations. The use of the MoReq specification should be further promoted to archivists, administration, industry and service providers.
The positive response to MoReq creates the possibility to establish it as a standard in Europe. This opportunity should be examined in more detail and supported by the DLM community.
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| | Progress on professional education and training on electronic documents and records management
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| | The DLM-Forum 2002 confirmed the essential role of education, training and e-learning in the field of document life-cycle management. The first training modules together with the pedagogic material of the European training programme on electronic records management (E-TERM) are now available to interested member states and candidate countries. The DLM-Forum 2002 urges that the DLM-Network of Excellence pays special attention to forging stronger links between archive schools and other specialised training bodies in this field.
The DLM-Forum 2002 recommends the development of competencies, standards and knowledge profiles as instruments to enhance skills, implement solutions and support recruitment. The DLM-Forum stresses that special attention should be given to programmes to promote greater public awareness of the value of archival information and the necessity of the modern management of that information.
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| | The challenge of constant change – legal aspects of modern archive management
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| | The Forum notes that ongoing changes in legal regulations and standards at the regional, national and European levels, with regard to e-government, e-citizenship and e-commerce generate a need for a harmonised approach to create and make available information for short- and long-term use. The requirements of document life-cycle management make it necessary to examine in depth existing and forthcoming legislation which effect archives with respect to access, privacy, data protection, authenticity, copyright, electronic signatures and related issues.
The task is to define and propose adequate lines of action.
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| | The launch of the European DLM-Network initiative
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| | One of the major results of the DLM Forum 2002 is the broad acceptance and support to establish a strengthened and enlarged European platform with emphasis on standardisation, legal aspects, education, user access, long term preservation and DLM events. During the Forum new partners from the public sector, industry, and other specialised bodies joined the initiative to launch the European DLM-Network of Excellence on electronic archives. It is envisaged that the DLM-Network will organise the next DLM-Forum.
The Scientific Committee of the DLM-Forum 2002 established the DLM-Network Monitoring Committee to further develop and evaluate this DLM-Network of Excellence. The tasks include the preparation of an application for the 6th framework programme of the European Union, further integration of new partners and presenting a progress report on the evolving initiative.
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| | | | | The participants at the DLM-Forum 2002 stressed that the high quality of the papers presented at the forum merit publication. The European Commission is therefore asked to rapidly publish and distribute the proceedings of the DLM-Forum 2002.
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| | The DLM-Forum 2002 was organised by the Secretariat for the Information Society of the Catalan Government together with other Catalan institutions and departments of the Spanish central government. They benefited from the support of the European Union Presidencies of Sweden (first half of 2001), Belgium (second half of 2001) and Spain (first half of 2002), the European Commission (Secretariat General, Information Society DG) and representatives of the ICT industry. The DLM-Forum 2002 was organised in close cooperation with the EU Member States and regions.
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| | DLM is the acronym for Document Lifecycle Management
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Seitentitel: Sonst_DLM_Conclusions_20020516, Zitierung: http://www.pc.qumram-demo.ch/portal.asp?SR=442
Zuletzt aktualisiert am: 17.5.2002
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